When to claim
You need to claim at least 6 weeks before either:
- the activity start date, if you’re claiming for one away from base activity
- the first activity of the school year, if you’re claiming for multiple away from base activities.
You must do this even when you don’t know the full details of the students taking part or activities yet. We can then give you approval in advance and tell you what costs we’ll cover before the activity.
How to claim
To apply, you need to complete and send us the ABSTUDY Submission for Away from Base Activity Funding form. You’ll need to give us the details of the residential expenses package you’ve organised.
We’ll let you know if you need to provide other supporting documents before we can pay you.
If there are any changes to the activity before it starts, you must email us the details as soon as possible. This includes telling us the full names of the students taking part.
What you need to do after the activity
When you claim before your activity, you'll also need to give us some details after the activity has taken place. We call this the acquittal.
For single activities, within one month of the activity, you’ll need to give us both:
- pages 6 and 7 of the ABSTUDY Submission for Away from Base Activity Funding form
- original receipts or audited financial statements that reflect the claim.
For multiple activities, you’ll need to give us all the following before 31 January of the following year:
- page 8 of the ABSTUDY Submission for Away from Base Activity Funding form
- an audited financial statement covering the full year’s spending
- a detailed statement of your outstanding commitments or confirming no payments are outstanding.
We can’t pay you for any future activities, until you’ve given us these details.